Who’s Coming, Part 2

I’m suddenly in charge of invitations for my 20-year high school reunion.  The contact list has not exactly fared well over the last two decades, although several of us have been working to verify and update contact info.  Now we all have our separate lists in multiple formats.  Just the thought of typing 200 addresses into any system makes my hands cramp.

Importing Email Addresses

Someone with a sign for help buried under paperLuckily, Invitecast lets me import addresses from all sorts of places.  For example, I have a bunch of email addresses in my Gmail contacts.  Invitecast shows me how to export my contacts to a CSV file.  I can edit that file in any spreadsheet program, so I end up with exactly the people I want.  Then I upload the file to Invitecast.

Some of my friends helpfully put their updated lists into spreadsheet form, so I can easily upload those as well.  There’s no limit to the number of uploads.  So, even if the lists are really scattered, I can quickly get everything in one place.

Other friends, however, just typed email lists into the body of an email.  Luckily, I can copy and paste text and Invitecast will isolate the email addresses and add them to my invitation list.  I can do this to the class’s online directory as well, which will save me huge amounts of time.

Invitecast even stops me from inputting the same address twice.  No one’s going to get multiple invites, so I’m not going to get multiple replies from the same person.

Managing Responses

So I send out the invitations, and I’m getting a little nervous.  Theoretically, I’m going to get 200 responses, and I’m going to have to do something with all of them.

Thankfully, everything is contained in Invitecast.  Nothing goes to my inbox, so my personal emails aren’t going to get swamped by replies.

Besides offering lots of organizational features based on the type of reply given, Invitecast also allows me to create an infinite number of #hashtag filters.  Invitecast tallies how many people I’ve assigned a specific #hashtag to, and I can view a list of just those people.

Insanity/Sanity SwitchI can also grab the emails of just the people currently being listed and paste them into the To: field of my email program.  So if there’s some segment of the class I need to get a hold of, it’s easy for me to sort and contact them.

Mousing over a person’s email shows me when they last viewed or responded to the invitation.  So I know if they’ve been interacting with it, or if I’ve perhaps sent it to an inactive email account.

Suddenly, there’s a light at the end of the tunnel.  I can get this reunion together with my sanity intact.

Leave a Reply

Your email address will not be published. Required fields are marked *